Stock Admin Manager - San Jose, CA

Stock Admin Manager

The Stock Administration Manager will be responsible for all aspects of managing and executing benefits in connection with the Company's equity compensation plans which include stock option, restricted stock unit and Employee Stock Purchase plans. Additionally, this position will be responsible for maintaining the stock administration database, stock based accounting, vendor management and employee support.

Duties and Responsibilities:
• Manage all aspects of the daily administration of the Company's stock option/restricted stock unit plan and Employee Stock Purchase Plan (ESPP) transactions, including stock option grants, restricted stock unit (RSU) awards, option exercises, restricted stock vesting, semi-annual purchase of ESPP shares, terminations and cancellations and withholding tax calculations.
• Prepare written consents and obtain approval by management and compensation committee for grants of stock options and RSUs for all new hires and special recommendations.
• Prepare FAS123R assumption estimates and valuations of stock options, RSU’s and ESPP for review. And prepare the calculation of basic and dilutive shares for EPS purposes.
• Respond to employee queries and provide employee education including ESPP open enrollment and presenting the equity benefits overview during new hire orientation.
• Administer the Insider Trading Policy including educating insiders (all employees), notifying them of blackout periods and working with multiple brokers to ensure trading compliance.
• Manage Section 16 compliance program by working with board members, officers and outside counsel to ensure accurate and timely filing of Forms 3, 4 and 5. Act as liaison between officers, employees and brokers in setting up and maintaining their 10b5-1 trading plans and transactions as needed.
• Perform monthly account reconciliations for equity related accounts and provide reports to Accounting, Payroll and Tax or as requested.
• Coordinate with payroll the reporting of stock compensation for W-2 purposes. Additionally, this position will coordinate reporting stock compensation to international subsidiaries.
• Manage 3rd party outside vendor relationships including liaison with transfer agent to reconcile common stock outstanding and stock reserves, ensuring timely transfer of shares and resolving share discrepancies; handle inquiries from stockholders. Interact with multiple stockbrokers, the company's captive broker & software provider and outside legal counsel.
• Maintain stock administration records working with E*Trade stock plan services to ensure the integrity of data in the Equity Edge Database.
• Support internal business partners including in-house counsel, payroll, tax, accounting and HR. Additionally, support CFO and VP of HR with preparation of compensation committee meeting materials.
• Provide required data to support external reporting requirements including the 10Q, 10K and Proxy Statement.
• Maintain forecasting models for dilutive shares and stock based compensation.
• Provide selected data for external and internal audits to ensure ongoing compliance; maintain Sarbanes-Oxley documentation to ensure controls are sufficient.

Education and Experience:
• A Bachelor’s degree is required.
• Demonstrate strong analytical, research, troubleshooting and problem solving skills.
• Solid customer service and organizational skills and the ability to multi task.
• Proficiency with Excel.
• CEP Level 3 or equivalent.
• 5+ years experience in Stock Administration.
• Strong knowledge of Equity Edge 7.0 or higher, Microsoft Excel, and Word.
• Ability to communicate effectively with employees at all levels (including Board of Directors and executives) and explain stock option, RSU and ESPP information.
• Strong technical skills.

<tuan@execuforce.com>

 
TUAN DINH | EXECUFORCE.COM <http://www.execuforce.com/> 

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