Paralegal, Stock Plan Administration and Corporate Governance - NuVasive, Inc. , San Diego, 2010 April 1
San Diego, CA 92121
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Description
To manage the Company's Equity Incentive Plan and ESPP program
administration, including all duties related to Stock Plan
Administration, Corporate Goverance and SEC 34' Act Filings.
Essential duties and responsibilities:
- Assist in the preparation, maintenance and organization of all
corporate records and minute books for the company's domestic and
international subsidiaries - Implement and maintain subsidiary records database
- Coordinate corporate subsidiary filings, qualifications,
incorporations and related activities with filing services and outside
counsel, both domestically and internationally - Make or manage timely and accurate Section 16 reports; enable
timely and accurate securities filings in foreign jurisdictions - Assist with all aspects of proxy statement preparation,
including preparing director and officer questionnaires; liaising with
Broadridge, the transfer agent and financial printer; preparing
compensation tables, preparing annual meeting documents and coordinating
the annual meeting of shareholders - Administer domestic and international equity (option/RSU/ESPP)
programs, ensuring compliance with state, federal and foreign
regulations and securities laws - Maintaining all equity award related data in outsourced
(E*Trade) database and periodically validate accuracy of database
information - Serve as primary liaison with E*Trade, UBS and Computershare
- Ensure equity awards are administered in accordance with the
terms and conditions of the awards, the governing equity incentive
plans, and internal processes and procedures - Work with other areas of HR, Legal, Accounting, Payroll, Tax and
the third party stock plan administrator to develop and enhance
procedures associated with equity awards and research and resolve
historical issues - Develop and deliver timely communications related to equity
awards, including grant notification, terms and vesting events - Serve as primary contact for audit requests and assist in
establishing and maintaining control procedures associated with stock
plan administration - Provide the payroll team with timely and accurate stock
transaction information - Perform month-end analysis and reconciliation, including grant
statements and transaction activities - Coordinate transaction and grants with other departments
(financial reporting, tax, accounting and payroll) - Generate reports from the stock administration system and review
for accuracy - Assist in maintenance of documentation of equity-related
policies, procedures and controls - Process or coordinate daily stock transactions: exercise, sale,
grant, termination etc. - Work with executives and others to set up 10b5-1 selling plans
- Process all 10b5-1 transactions and track insiders transactions
- Manage, mentor and assist with career development of junior
paralegal with regard to equity administration - Generate annual forecasting and share usage monitoring
- Assist with special projects and transactions as assigned
- Assist with integration of acquisition companies as needed
- Assist with the preparation of legal disclosures for SEC 34’ Act
filings
Requirements
To perform this job successfully, an individual must be able to perform
each essential duty satisfactorily. The requirements listed below are
representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions
Education and/or Experience:
Bachelor’s Degree
CEP Certification (preferred)
5+ Years Experience as a Stock Plan Administrator
2-5 Years of Supervisory Experience
SOX 404 compliance knowledge
Computer Skills:
Proficient and accurate with word processing (Word), stock
administration software (Equity Edge preferred), spreadsheets (Excel),
presentation programs (Power Point), charting, flow charting, and
graphs.
Language Skills:
Ability to read and interpret documents such as safety rules, company
policy and procedure manuals. Ability to write business reports,
process and procedure documents, and correspondence. Ability to speak
effectively before groups of customers, employees, and management of
organization.
Mathematical Skills:
Ability to calculate figures and amounts such as discounts, interest,
commissions, proportions, percentages, area, circumference, and volume.
Reasoning Ability:
Ability to solve practical problems and deal with a variety of concrete
variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written,
oral, diagram, or schedule form.
Physical Demands:
The physical demands described here are representative of those that
must be met by an employee to successfully perform the essential
functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly
required to sit and talk or hear. The employee is occasionally required
to walk and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision and
the ability to adjust focus.
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